Governance

Photo Directory & Mosaic Cards:  Kay Fairwell has agreed to work on these projects.  Photos of the Tree of Life have been collected and Steve Caramia is designing the card, both ones with envelopes and postcards.  Kay & Alisa are exploring companies that will do the photo directory.

Financial Update, Budgeting, and Stewardship:  Mary Ellen Morgan joined the CT for the meeting on January 3 to discuss our financial situation.  She gave us a new report showing the balance sheet and we are in good shape at this time.  People are submitting their budget request forms, some including their “dream” budgets.  The Stewardship Team continues to meet to plan the spring canvass.

Facilities Needs Assessment: This is a change of name to more accurately  describe what was being called the Reserve Analysis.  Tom Tripp, who is a project manager for a construction company, will be looking at the document and prioritizing the projects into several categories – Safety, Prevent further deterioration, Code Compliance, Structural Needs, and Cosmetic both external and internal.

RE Discernment Process:  There will be a second year of discernment with a FTE mixture of personnel.  The mixture is under discussion and could involve the possibility of internship, family minister and an assistant.  Update: Two meetings of the BoT, CT and RE Discernment Team are planned for January 18 and February 1.  Jeanelyse Doran Adams will be available to consult with us on February 1, 2012 at 7:30 p.m., here at UUCB.

Submitted by Margaret Gudmundsson, on behalf of the Coordinating Team: Cynthia Asprodites, Kay Fairwell, Anne Greenwood, Margaret Gudmundsson, and Bill Hamilton-Holway.

Long-Range Facility Planning: As you may recall, we have a report from Reserve Analysis Consulting, which evaluated our facility and reported back on what our maintenance plan should be for the next thirty years. The CT has formed a taskforce of Linda Laskowski and Jan Setchko to assist the Coordinating Team in creating a compelling vision of what needs to be done in order to accomplish our stewardship goals. Linda and Jan have been meeting or talking with the Endowment Committee, the UUA Stewardship group, UUCB staff, and other members of the congregation to develop a plan. This is the beginning of this process in which we look at our facility and determine what steps need to be taken in order to accomplish our church’s mission. Questions that we will be addressing are:

1. What dreams do you have for this congregation that we cannot achieve with our current level of resources?
2. What impediments to our mission do you see in how our current building is configured? How would changing the building enable that mission?

As the process continues, we will be seeking your input in many ways. We will also be publishing updates in future Beacon articles. We welcome your input. Please feel free to contact any of us on the Coordinating Team or Linda or Jan with ideas.

Strategic Plan: In tandem with the facility planning, the CT has just started working with Raymond Miles, UUCB member and retired dean of the UC Berkeley Haas Business School, to develop a strategic plan for UUCB. Where do we as a church want to be in the future? What will it take us to get there?

Submitted by Margaret Gudmundsson, on behalf of the Coordinating Team: Cynthia Asprodites, Kay Fairwell, Anne Greenwood, Margaret Gudmundsson, and Bill Hamilton-Holway.

Submitted by Margaret Gudmundsson, on behalf of the Coordinating Team: Cynthia Asprodites, Kay Fairwell, Anne Greenwood, Margaret Gudmundsson, and Bill Hamilton-Holway.

Proposal from the Landscape Committee:  The CT approved the Landscape Task Force’s proposal for a plan for a path from the Terrace to the Transylvanian Partner Gate into the playing field.  The path would be installed with volunteer labor and materials costing less than $300 which the Landscape Task Force will raise. The three-foot wide path satisfies ADA regulations.  The long-term plan is to have an accessible path around the entire church, but at this time, an incremental approach makes the most sense.

Financial Update, Budgeting, and Stewardship:  Mary Ellen Morgan presented a proposal about the budget process with a suggested timeline. All committees would be invited to participate in the budget process by listing what monies are needed to run their programs but they would also be invited to dream of projects that they would like to see developed and implemented (if money were no object).  The idea is to generate interest in supporting some of the ideas that may come forward in the process.

Ends Reporting: The CT discussed the need to begin developing the structure for the survey to be used in the report on ends for this next year.  Both the questions and the structure for the random sample need to be developed.

Compilation of Policies   Bill and Alisa are compiling policies so that they are available to congregants. We formulated an administrative Petty Cash Policy for staff and discussed the need to formulate a Key Policy. Don will be consulted about who needs/uses keys for what purposes.

Thursday Night Suppers:   We are currently running a deficit on the TNS as we are not getting enough diners (45 are needed).  Lisa is working with our caterer on food issues.

Submitted by Margaret Gudmundsson, on behalf of the Coordinating Team: Cynthia Asprodites, Kay Fairwell, Anne Greenwood, Margaret Gudmundsson, and Bill Hamilton-Holway.